Mahi Sall, Advisor, Fintech-Bank Partnerships, Payments and Financial Inclusivity
January 25th, 2023
Mahi Sall is the CEO & Founder of FinXpair, a Berlin-based strategic advisory boutique firm focu[...]
A Super Useful Step-By-Step Guide That’ll Help You Create a Professional Invoice
Aug 12, 2022
Image/Unsplash
Do you need to create professional invoices for your business? Are you struggling to figure out how to format them correctly? If so, then this step-by-step guide is for you! In this post, we will walk you through the process of creating an invoice that looks great and is easy to understand. By following these simple steps, you can streamline your invoicing process and get paid faster!
Decide on the important details
Before you start creating your invoice, you need to decide on a few key details. First, you'll need to determine if it is going to be a traditional document or an electronic one? Next, you'll need to choose what information you want to include. At a minimum, your invoice should include your contact information, the contact information of the person you are billing, a description of the services rendered, the date of service, and the total amount due.
Put your invoice details together
The first step is to gather all of the relevant information that you need to include on your invoice. This will typically include your business name and contact information, the client's name and contact information, a description of the services rendered, the date of service, the amount due, and any applicable taxes. Namely, if you need a coaching invoice template, you will want to make sure that you include the date of each coaching session. If you have a standard template that you use for your invoices, you can simply fill in the needed information. If not, you can easily create a template using a word processing or spreadsheet program.
Format your invoice correctly
Once you have all of the necessary information, it's time to start formatting your invoice. The format of your invoice will be largely determined by the software you're using to create it. If you're using a word processor, you can simply insert the relevant information into the appropriate fields. If you're using a spreadsheet program, you'll need to set up the rows and columns in order to input your data correctly. In either case, be sure to include all of the necessary information and format it in a way that is easy to read and understand.
Add your company logo
Image/Unsplash
If you have a company logo, now is the time to add it to your invoice. This will give your invoice a professional look and help to brand your business. If you don't have a logo, you can easily create one using a free online tool such as Canva. On the other hand, if you're not sure about your company's branding, you can always hire a professional designer to create a logo for you. This way, you can be sure that your invoice looks its best.
Include your payment terms
Be sure to include your payment terms on the invoice. This will let the client know when they need to pay the invoice and how they can do so. For example, you may specify that the invoice is due within 30 days of receipt or that payments can be made via PayPal, credit card, or check. Including your payment terms will help to ensure that you get paid on time and avoid any misunderstandings.
Proofread your invoice
Before you send out your invoice, be sure to proofread it carefully. This will help to ensure that there are no errors and that the client understands what they are being billed for. If you're not confident in your proofreading skills, you can always hire a professional editor or proofreader to help you out. On the other hand, if you're short on time, you can simply ask a friend or colleague to look over your invoice for you.
Sending your invoice
Once your invoice is complete, it's time to send it off to the client. If you're sending it electronically, you can simply attach it to an email and send it off. If you're sending a paper invoice, you'll need to print it out and mail it to the client. In either case, be sure to keep a copy of the invoice for your records.
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In addition, when the client receives the invoice, it's a good idea to follow up with them to ensure that they received it and that there are no questions or concerns. This way, you can be sure that everything is on track and that you'll get paid promptly.
Overall, creating a professional invoice is not difficult. By following the steps outlined above, you can be sure that your invoice will look its best and help to ensure that you get paid on time. So, what are you waiting for? Get started today and see how easy it is to create a professional invoice.
The National Crowdfunding & Fintech Association (NCFA Canada) is a financial innovation ecosystem that provides education, market intelligence, industry stewardship, networking and funding opportunities and services to thousands of community members and works closely with industry, government, partners and affiliates to create a vibrant and innovative fintech and funding industry in Canada. Decentralized and distributed, NCFA is engaged with global stakeholders and helps incubate projects and investment in fintech, alternative finance, crowdfunding, peer-to-peer finance, payments, digital assets and tokens, blockchain, cryptocurrency, regtech, and insurtech sectors. Join Canada's Fintech & Funding Community today FREE! Or become a contributing member and get perks. For more information, please visit: www.ncfacanada.org
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