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Top 5 Virtual Data Rooms and Their Features

Guest Post | Oct 25, 2022

Virtual Data Room 1 - Top 5 Virtual Data Rooms and Their Features

Data-room services aim to automate many tasks, improve organizational efficiency, and track urgent problems that require urgent solutions. Best data room providers offer software that allows predicting the success of business projects and determining their direct impact on the company. Know how to choose VDR in this virtual data room review.

How to Choose a VDR?

You should make a selection of a virtual data room based on the following criteria:

  • Experience - determined by the availability of finished projects, so that your virtual data room will not be the first, and it will not lead to problems.
  • Cost - in order to obtain a perfect data room, you need to compare price offers from several companies, not forgetting about other factors.
  • Technical support - preferably around the clock, which is easy to contact and solve problems.
  • In your case - not a standard product, but development with a flexible changing functionality.
  • The simple and clear interface, so each user can work freely.
  • The ability to work with documentation in different electronic formats.
  • Security of the placed data - in general, the level of protection of providers is approximately the same, but it is not redundant to specify.

However, you should always compare virtual data rooms before making a selection of what provider to work with.

Top 5 Virtual Data Rooms

The best virtual data room providers for online data rooms and their effectiveness in different sectors.

1. iDeals

The company provides comprehensive business solutions for a variety of business sectors, including real estate, mergers and acquisitions, life sciences, investment banking, law firms, and many other businesses worldwide. While iDeals is a one-stop electronic data room with many useful features, its Q&A section to improve collaboration and communication gives iDeals an edge, especially in M&A and real estate transactions.

In addition, iDeals has a unique customer support system as virtual data room experts communicate with clients via chat, email and phone.


  • Offers data room services in 14 different languages.
  • Supports more than 25 file formats.
  • Can be deployed on Windows, Linux, Mac, Windows Phone, Android and iOS.
  • Offers a 30-day free trial.

2. Intralinks

Intralinks is one of the most well-known data room vendors in the virtual data room industry that is particularly suited to medium and large businesses. The company is considered one of the best providers of mergers and acquisitions solutions.

Intralinks virtual data rooms have an intuitive user interface that is very easy to navigate. Some notable features include automatic indexing, digital watermarks, data room audit reports, bulk drag and drop, etc.

Here’s more information about Intralinks virtual data room:

  • Supports multiple languages, including French, German, English, etc.
  • Available for iOS, Windows and Mac.
  • Offer a 30-day free trial.

3. Merrill

Merrill is very similar to Intralinks when it comes to meeting the needs of medium and large businesses. Merrill data room software solutions are the best choice for law firms, investment bankers, private investors and corporate development, even though they cost more.

Merrill's virtual data rooms provide all the VDR features you need, including a question-and-answer section, bulk uploading, drag-and-drop functionality, a branded website, and more. With Merrill, you can download compressed files up to 50 GB in size.

Merrill's virtual data rooms also:

  • Mac and Windows support.
  • Available in multiple languages.
  • Offer a free trial (on request).

4. SecureDocs

SecureDocs is highly rated on various review platforms such as G2, Capterra, etc. What makes SecureDocs unique is its intuitiveness, transparent pricing, quick setup and ease of use. On the other hand, SecureDocs data room service provides unlimited storage space and e-signature functionality and is equally useful for small, medium and large businesses.

SecureDocs also:

  • Offers free trials.
  • Supports Mac, Windows, iOS and Android.

5. Ansarada

Offering three different pricing plans, Ansarada online data room software is a solid option for businesses of all sizes as well as freelancers. Ansarada is an artificial intelligence-based virtual data room with robust security features such as digital watermarks, multi-factor authentication, customizable access restrictions, and more.

In addition, Ansarada offers convenient collaboration features for corporate teams. That's why Ansarada is a solid option in M&A transactions. Moreover, Ansarada integrates easily with Dropbox and Google Drive. Other features mentioned include single sign-on, security timeouts, and tracking and locking MS and PDF files.


Virtual data rooms improve due diligence processes and reduce the amount of paper required, reducing overhead, clutter and waste.

See:  McKinsey: Embedded Finance – Who Will Capture the Value? Risk vs Reward

Read online data room review before purchasing the best virtual data room. Pay special attention to what other people have to say about the features and customer service that are important to you. Get to know virtual data room vendors: this gives potential users a better understanding of the business community and the contributions of current and former employee

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