Mahi Sall, Advisor, Fintech-Bank Partnerships, Payments and Financial Inclusivity
January 25th, 2023
Mahi Sall is the CEO & Founder of FinXpair, a Berlin-based strategic advisory boutique firm focu[...]
What You Should Know About Changing the Registered Office Address of Your Company
Guest Post | Sep 30, 2022
If you've ever wondered what administrative tasks you must do while moving workplaces, continue reading.
Moving offices is commonplace among businesses nowadays. You may be migrating owing to the escalating expenses of your present registered office or because your firm intends to combine its operations and relocate to a different nation. Regardless of the cause, you must modify your company's registered office address.
Additionally, if you need assistance with registering a company in the UK, Fintech Harbor Consulting could help you with it.
What does a registered office address mean?
A registered office address is a location where a company receives official mail from Companies House and HM Revenue and Customs (HMRC).
It acts as a conduit of communication between the corporation and government entities. Section 86 of the UK Companies Act stipulates that every business in the UK must have a registered office. It must be an actual address, not a post office box. However, you may use a P.O. Box provided you include the whole street address and postcode of the actual building.
What happens if you relocate your company to a different region of the United Kingdom?
This is crucial. The registered office must be located in the same region of the United Kingdom as the company's incorporation.
If the firm is formed in England, the registered office must also be located there. You cannot switch from one judicial system to another.
What about businesses that migrate inside the same region of the United Kingdom? As the firm is still functioning within the England & Wales' area, it is not necessary for the company to re-incorporate with the Companies House if it relocates from Southampton to Manchester.
Can your home address serve as your registered office?
Your residence might serve as the registered office address.
Nevertheless, there are hazards. Your registered office address will be accessible to the public. This indicates that everyone has access to this information. If you do not like to receive junk mail or cold calls from unknown individuals, it is best not to provide your home address.
How can you update the registered office address of your company?
Here are the processes to update your company's registered office:
- You must register for Companies House Webfiling if you have never used the Companies House service.
- You must provide your email address and establish a password on the site.
- Companies House will provide an authentication code to your registered office address after you have submitted the required information.
- The authentication code consists of six alphanumeric digits. It is used to authorize online-filed information. The code will come within five days at most. However, delivery times may be longer during peak seasons.
Don't forget to obtain the login code before moving!
How much time will it take?
Changes to your registered office address will only take effect after they have been registered with Companies House. The online application procedure will take about 24 hours to be approved by Companies House.
See: These 6 Tips Will Make Things Much Easier For Every Small Business Owner
If you would rather submit a paper form, you may download the AD01 - Change of Registered Address form and send it to Companies House. Please be aware that physical application forms may take longer to process.
How much will it cost to change my address?
There are no fees associated with changing your registered office.
When must your business tell the authorities?
You must notify Companies House of the modifications within 14 days of their occurrence. This is so that Companies House may amend its records accordingly.
What papers are required?
During the application submission, you must include the following information:
- Your company's complete name
- Your business number
- Your new complete registered office address
Who must be notified of a change in the registered office address?
When you change your registered office address, you must notify and update government authorities, pertinent individuals, and other documentation.
This ensures that all official papers are sent to the right address. Companies House receives almost 100,000 returned letters annually. Notifying consumers, clients, and suppliers helps you manage your company without confusion.
Company formation in bvi is another area that Fintech Harbor Consulting can help you with.
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